How to Create a WordPress User and Set Permissions

If you're working with a team - or hiring a developer, writer, or virtual assistant - you can create additional WordPress user accounts and control exactly what each person can do using WordPress's built-in user role system.

How to Create a New User

1. In your WordPress dashboard, go to Users > Add New User.
2. Fill in the required fields: Username, Email, and optionally the user's first and last name.
3. WordPress will generate a strong password automatically. You can change it or send the auto-generated one to the new user.
4. Select the appropriate Role from the dropdown menu.
5. Check Send the new user an email about their account if you'd like WordPress to email their login details.
6. Click Add New User.

Understanding WordPress User Roles

• Subscriber - Can only manage their own profile. Useful for membership sites where users need an account to view content.
• Contributor - Can write and edit their own posts, but cannot publish them. Posts must be reviewed by an Editor or Administrator.
• Author - Can write, edit, and publish their own posts. Can also upload media files.
• Editor - Can create, edit, publish, and delete any posts or pages - including those written by other users. Good for a managing editor or content manager.
• Administrator - Has full access to everything on the site, including settings, plugins, themes, and users. Only assign this role to people you fully trust.

Best Practices for User Management

• Always use the least privilege principle - give users only the access they need to do their job.
• Remove user accounts when someone leaves your team.
• Audit your user list periodically under Users > All Users.

If you need help managing user access, contact our support team and we'll be glad to assist.